Vendor arrival & guidelines

If a couple sent you this page: welcome — this is everything you need for a smooth day at The Chapel at Wimberley.

Who's welcome

These outside vendors are welcome on the premises:

Photographer
Videographer
Officiant
Coordinator
Florist
Musician (violinist, guitarist, and the like)
Food drop-off from a restaurant or caterer (Premier with Grazing Table Setup — cold or room-temperature food, drop-off only)

Any other vendor needs prior written approval from the venue — have your couple text us at (830) 402-5690 before the day.

Timing

The couple has the chapel for a private window, 60 minutes, 90 minutes, or 3.5 hours depending on their experience (their timeline shows how it flows). Vendors arrive when the window opens and depart by the time it closes — load-in, work, and load-out all live inside it. There's no early-access slot, so plan staging accordingly.

Parking

Use the side lot next to the suites, not the main guest lot. It is steps from the chapel's side entrance, so load-in is short.
The two accessible spaces are in the same lot. Please leave those free.

Aerial photo of the chapel grounds with red labels: the chapel, the guest patio under shade sails, the Bride & Groom suites, the bathrooms in the Annex between them, a photo area beside the chapel and a lower photo area beyond it, the path up from the main guest parking at the bottom, and the side parking lot by the suites marked accessible, vendor, bride & groom, and family. — **Where to park and load in.** The side lot by the suites, with the chapel's side entrance a few steps away. The left closet for your gear is just inside. Tap to open full size.

How the chapel is set up

The chairs and tables are already in place when the window opens, set to the floor plans on chapel layout & seating:

48 chairs by default: 6 rows of 4 on each side of a 6' center aisle.
Bigger Premier weddings: a seventh row for 56 guests; seven rows of five, using the space along the walls, for 70. The couple's final count from their Pre-Wedding Questionnaire sets the number.
Tables: an entry table (52" × 22") just inside the doors, a cake table (5' × 30"), and a ceremony table (2' × 18") at the front if the couple wants one. The couple decides what goes on each.

To-scale floor plan of the chapel's default ceremony setup: six rows of four chairs on each side of a six-foot center aisle, with the vestibule, entryway, closets and tables — The default 48-chair setup, drawn to scale. The 56- and 70-chair plans, chair sizes and the podium are on chapel layout & seating. Chair placement may vary slightly on the day.

Good to know

Inside the chapel, the left closet is for vendors and storage. Any equipment you need to stash away can go in there.
Fridge: the left closet also has a full-size refrigerator you're welcome to use — a 20 cu. ft. Frigidaire, fridge only (no freezer), about 33" wide × 72" tall × 30" deep, with four adjustable full-width glass shelves, a bottom basket, and five door bins. Plenty of room for flowers, cake boxes, and food trays.
WiFi: join TCW Guest — there's no password. We have fiber internet with good connectivity, and vendors are welcome to use it.
You don't count toward the guest count — vendors are working the ceremony, and you're welcome throughout it.

Vendor-specific notes

Officiants: a clear acrylic podium is available if you'd like one — no need to arrange it ahead of time. It's floor-standing, 42.3" tall, with a 23.6" × 15.7" tilting top and a front lip so your notes stay put (photo and sizes). It lives in a storage closet at the chapel; just ask when you arrive and we'll grab it.
Musicians: bring your own amplification if you want it. The chapel's built-in system streams from a phone over AirPlay; it isn't a plug-in PA. Full details: how music works at the chapel.
Florists: decor is ground-level only, nothing attached to the walls, and every install comes back out before the window ends. Full rules: decorating the chapel.
Photographers: the chapel is fully enclosed and air-conditioned with an arched window behind the altar; all photos — including grounds — wrap by window close.
We do not require a certificate of insurance from you.